Get a system setup as a gift, paying for 3 monthes in advance. The promotion is valid until 2025/04/30 🎁

5 Common Mistakes When Implementing a CRM and How to Avoid Them

Today, we will talk about the most common mistakes when implementing a CRM, particularly the Voopty system, and ways to avoid them. It should be noted that such mistakes reduce efficiency and complicate the operation of your business.

First mistake: Implementing a CRM without a clear understanding of why it is being done.

Solution: Define specific goals.

Before launching the system, we recommend conducting an audit of all business processes and selecting those that need optimization to improve or simplify the workflow. This will help “cover” urgent business processes, thereby increasing the company’s productivity.

Second mistake: Lack of or poor-quality employee training in CRM usage.

Solution: Provide all users with the opportunity to learn how to use the system.

For example, develop internal courses or training sessions with result evaluations.

This will help the team adapt faster and work more efficiently, and for you – to track which employees need additional training.

Third mistake: CRM is not configured according to your company’s business processes.

Solution: In collaboration with Voopty specialists, personalize the system settings according to the specifics of your business operations.

This will speed up and improve the overall performance of the CRM.

Fourth mistake: Attempting to automate a large number of business processes at once.

Solution: Gradual optimization.

Start with the most important stages and gradually add others over time.

This will prevent work stress for employees due to excessive information load. Accordingly, you will avoid a decline in productivity and work quality.

Fifth mistake: Lack of integration with other systems.

Solution: To prevent the limitation of Voopty CRM functionality and take advantage of all its benefits, the system must be integrated with your WayforPay, LiqPay, Stripe (payment systems), bots (Telegram and Viber), Binotel (API telephony).

Our specialists can also assist with this.

By avoiding these mistakes, you will be able to use Voopty CRM as efficiently as possible, thereby improving and simplifying the operation of your business.

Accessible or Premium? How to Find the Right Pricing Segment in the Education Business

Setting the right price for educational services is always a challenging question for online school owners, learning centers, and private tutors. On the one hand, you want to make education accessible to as wide an audience as possible, but on the other, you need to cover expenses and generate profit. Striking this balance is crucial since pricing impacts not only your revenue but also how the quality of education is perceived.

Naturally, making education available to everyone is desirable, but it is also important to remember that a high-quality product cannot be cheap. Finding the golden middle between affordability and profitability is key. CRM systems for learning centers can help with this—they enable you to analyze demand, automate financial operations, and efficiently manage your educational business.

In this article, we will discuss how to choose the right pricing segment and explore different pricing models that fit various learning formats.

1. The Affordable Segment: Education for the Mass Market

Budget-friendly courses or lower-tier pricing models allow for a large student influx but require well-optimized business processes to remain profitable.

Who benefits from the affordable segment?

  • Online schools operating with a high volume of students.
  • Educational platforms with self-paced learning and minimal instructor involvement.
  • Language schools offering group lessons.

What should be considered?

  • Automation of all processes: A CRM system for business management helps reduce administrative costs.
  • Effective marketing: To attract large numbers of students, well-optimized advertising campaigns and partnerships are essential.
  • High competition: The budget-friendly segment has many players, so standing out with quality content and service is crucial.

Example: An online school offering programming courses for $20–30 while serving thousands of students per month. By automating processes and minimizing instructor and administrator involvement, the school remains profitable.

2. The Premium Segment: An Exclusive Approach to Learning

Premium courses target a smaller audience but come at a significantly higher price. Clients expect personalized attention, ongoing support, and additional benefits.

Who benefits from the premium segment?

  • Training centers specializing in niche markets (e.g., business education, finance, executive coaching).
  • Tutors offering one-on-one training or mentorship programs.
  • Specialized schools with a high level of service (e.g., international exam preparation, VIP language courses).

What should be considered?

  • High-quality content: Courses should be unique, with deeply developed materials.
  • Personalized support: Students expect consultations, feedback, and mentoring.
  • Top-tier service: A CRM system like Voopty can help automate personalized messages, reminders, and student engagement via chatbot notifications.

Example: An elite business school offering an online course with individual instructor consultations priced between $2,000 and $5,000.

3. How to Find a Balance Between Affordable and Premium Segments

Freemium Model – A strategy that combines free basic access with paid advanced features.

  • Free trial access or an introductory course → Paid full course.
  • Affordable group lessons → More expensive individual consultations.
  • Standard course → VIP package with additional materials and support.

Modular Pricing System – Allows clients to select only the modules they need, paying only for the necessary content.

  • Subscription-based learning (monthly/annual).
  • One-time purchase of individual courses or lesson packages.
  • Premium content access for an additional fee.

Hybrid Learning Programs – A mix of affordable online learning with premium options.

  • Self-paced lessons + Additional consultations with an instructor.
  • Basic course with the option for personalized task reviews.
  • Free webinars + Individual VIP sessions.

Choosing the right pricing segment depends on your business model, content quality, level of student support, and automation capabilities. Using CRM systems for educational institutions and online schools like Voopty allows for efficient process management, demand analysis, and optimal pricing strategy adjustments. The key is to strike a balance between accessibility and the uniqueness of your educational product to attract students while ensuring stable business growth.

Gamification in Learning: How to Make Lessons Engaging and Effective

Education is undergoing a real revolution today. Online schools are emerging, and learning centers are searching for new methods to make education more engaging and effective. This is where gamification comes in—the use of game elements in the learning process. Imagine learning where you earn points for achievements, compete with other students, complete exciting interactive tasks, and climb the rankings. Isn’t that cool?

But for gamification to work effectively, we need modern technologies. CRM systems for learning centers and online schools act like a magic wand, automating many processes, simplifying student assessment and engagement, and optimizing the work of teachers and administrators.

In this article, we’ll discuss why gamification is so important, how to implement it correctly in the learning process, and how CRM systems can make this process even simpler and more effective.

What Is Gamification in Learning, and Why Is It Important?

Gamification is the use of game elements (points, levels, rewards, rankings, missions, etc.) in education. Its goal is to make learning more engaging, interactive, and effective.

Benefits of Gamification for Schools and Learning Centers:

  • Increased student engagement: Gamification makes learning more exciting and interactive, encouraging greater student involvement. When students see the opportunity to earn rewards or climb the rankings, they participate more enthusiastically.
  • Higher motivation: Achievement systems encourage students to complete tasks regularly and reach new levels. This helps them feel their progress and stay motivated.
  • Better material retention: Interactive tasks, which are part of gamification, help students remember information more effectively. They can apply their knowledge in practice, leading to a deeper understanding of the material.
  • Development of useful habits: Gamification promotes responsibility and self-discipline. Students learn to manage their time and complete assignments on time to earn more bonuses or finish a quest.
  • Improved teacher efficiency: CRM tools for teachers and administrators allow for quick analysis of student performance and timely adjustments to the learning process. This helps educators work more effectively with their students and provide a personalized approach.

Gamification can be beneficial for all levels of education—from children’s courses to corporate training. Thanks to modern technologies, it can be easily integrated into any learning management system, especially if you use a White Label solution for your online school.


How to Implement Gamification in Learning?

1. Use a Reward and Achievement System

One of the simplest and most effective gamification mechanics is a system of points, badges, and levels. Students can earn bonus points for completing tasks, which accumulate and unlock new opportunities (e.g., access to additional materials or discounts on future courses).
🟢 Example: In Voopty CRM for online schools, you can set up automatic point allocation for lesson completion, chat activity, or test completion.

2. Introduce a Ranking System and Competitions

Competition is one of the best ways to motivate students. Implementing a leaderboard displaying student results encourages them to improve their performance.
🟢 Example: A learning center can use Voopty CRM for learning centers to create ranking lists of the most active students.

3. Add Quests and Interactive Tasks

Turn learning into a series of missions or tasks that need to be completed to reach a goal. This keeps students engaged and makes the learning process more exciting.
🟢 Example: If your online school teaches programming, you can structure the lessons as a game where students complete tasks to develop a virtual character.

4. Personalize the Learning Process

With Voopty CRM for business management, teachers can create individualized learning paths based on students’ knowledge levels, interests, and needs.
🟢 Example: The system can automatically adjust the difficulty of the next lesson based on the student’s previous performance.


How Does Voopty CRM Help Implement Gamification in Learning?

Want your online school to stand out? With Voopty CRM and White Label, it’s possible! We offer more than just a CRM—we provide a complete platform for your education business, tailored to your needs and style.

  • Voopty White Label is your own dedicated server where all your school’s data is securely stored. We handle the technical support and maintenance so you can focus on what matters most—the learning process.
  • Your platform, your design! While using Voopty’s functionality, we fully customize the interface to match your branding. Your clients will access a platform that looks like your own unique development.
  • Functionality tailored to you! In addition to Voopty’s standard features, we can add custom functionalities specific to your school’s needs—developed by our team or yours.

Voopty White Label Offers:

Security and confidentiality – Your data is stored on a dedicated server, ensuring safety.
Custom design – The platform fully matches your brand identity.
Extended functionality – Ability to add custom features tailored to your business.
User-friendly experience – An intuitive interface for both you and your students.

With Voopty White Label, you get more than just a CRM—you gain a comprehensive solution for your online school that helps you become a leader in the education market.